Gabriela's 5 Favorite apps to Run Your Business

There are so many free and at cost apps to help you run your small business and depending on your industry, there are countless options. Don’t get overwhelmed and download a million apps on your phone that you will rarely or never use. So think about what you are working to streamline in your business, check out the options and then try them out.

I will say that you want to have some type of organization on your phone that allows you to find things easily and put related apps in folders as it makes sense but be super intentional and download things apps you will actually use. Soo, before we get into my favorite apps, I want to share some tips for optimizing your app organization on your phone

DELETE, DELETE, DELETE Look through your phone and DELETE the apps that you don’t use. Start with the apps that came with your phone, so if you prefer a different notes app or don’t track your health, delete them now! If you find out later that you can’t live without them, you can always add them back.

GROUP New apps go to the last spot on the last page of your phone screen. Now that you’ve deleted what you don’t use, put related apps together in folders that make sense by categories, like social media, photo and video, business, and work. You can also put the apps on different pages.


Today’s technology gives us entrepreneurs so much flexibility and we can generally work from pretty much everywhere and that includes a location and any device. Having the apps that make life easier for you and your business at your fingertips make life so much easier.

  1. GOOGLE DRIVE: A safe place for all of your files

See your stuff anywhere. You can store all of your files in Drive and can access them from any smartphone, tablet, or computer. So wherever you go, you will have access to your contracts, invoices, documents, photos, designs, videos, and more. Your first 15 GB of storage are free with a Google Account.

2. CANVA: A easy to use tool to create beautiful designs for all of your needs

I use Canva for the restaurant, the podcast and for flyers, posts and so much more. You can use it for free, but you can also upgrade to the premium version to unlock more features. A great feature of this amazing and easy to use graphic design platform is that you can use it on your desktop/laptop and download the app to be able to use on your phone. Canva offers users a simple online design platform that can turn any idea into a beautiful design tool and content creation platform that you can use to create and download almost anything including jpg, png and pdf files There is even a CANVA PALETTE that you can use to easily generate awesome color palettes from an image so that your brand is always on point.

3. GENIUS SCAN: A scanner in your pocket

A handy tool that lets you quickly scan your paper documents on the go and export them as multi-page PDF files that you can then save to your google drive or attach to an email and send as needed.

4. MileIQ: A mileage tracking solution that makes your life easy

One of the hardest record keeping for me was tracking my miles and then I found Mile IQ and problem solved! As a business owner you want to keep track of your driving for different projects and this handy app accurately and easily tracks the miles you drive to improve your mileage for tax deductions. There is both a paid and free version and even if you only drive a few places, the mileage adds up.

5. ZOOM: Meetings for your business

Even though I don’t like being in front of the camera, sometimes it can’t be helped and zoom is a great app that lets you have ‘face to face’ meetings with clients, customers and the like. It is also a great app to craft webinars to reach a wider audience with your message